Charter bus & coach quote request template
Built from your own website, free to start, no card. The demo opens at full width in its own tab.
A charter request that prices the vehicle by the round-trip mile, the driver by the hour and refreshments per passenger, with out-of-hours work as its own line.
Shown as Ravenscar Coaches, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
3 customer paths · 10 steps · 9 priced items in 3 categories · itemized quote on the page — counted from the template itself.
Who this template is for.
Charter bus, coach and minibus operators quoting group trips where the vehicle, the driver's hours and the passengers each drive a different line on the invoice.
Taxi or rideshare dispatch, or scheduled routes sold by the seat.
More on how Everybooking works for this industry: Group Transportation.
What your customer goes through.
The first screen asks what they are booking. Each answer sets the path, and every path ends on a priced quote.
A wedding, a match or a day out
One vehicle, there and back, usually with the driver waiting in between.
A school or club fixture
Regular work, invoiced monthly, and the same driver wherever we can manage it.
An airport run
Early, late, and priced slightly differently because of when it happens.
Then: Airport Runs
- 01The Journey
- 02The Vehicle
- 03Driver Time
- 04On The Day
- 05How We Quote
- 06Your Details
- 07Your Exact Quote
- 08The Coach Is Booked
Along the way it asks for the date, miles there and back (10–2000), passengers (1–300), hours between drop-off and pick-up (0–14), so the lines priced per person, per hour or per mile can be multiplied out before the customer reaches the quote.
What it prices.
Sample prices from the demo, in US dollars. Your own rates, taxes and rules replace them the moment you launch.
Vehicles By The Mile
- 16-Seat Minibus — Per Mile$1.85
- 8-Seat Executive — Per Mile$2.10
- 33-Seat Midi Coach — Per Mile$2.60
- 53-Seat Full Coach — Per Mile$3.20
Driver Time
- Driver Waiting Time — Per Hour$28
- Overnight Driver Accommodation$95
On The Day
- Refreshment Pack — Per Passenger$6
- Wheelchair Lift And Two Bay Spaces$65
- Luggage Trailer$110
The rules it states up front.
Policies the sample puts on the request itself, so nobody finds them out by email later. Yours go in the same place.
How We Quote Coaches
- A Full Coach Is Not Always The Cheap One
- Drivers' Hours Are Law, Not Policy
- Mileage Is The Round Trip, Not One Way
- Out-Of-Hours Work Carries A Surcharge
How it closes.
Name, email and phone before the quote
The request is tied to a real person before the total is shown, so the follow-up has somewhere to go.
An itemized quote, on the page
Every chosen line, multiplied out, with the total. The customer sees it before they leave.
Final screen: “The Coach Is Booked”
The sample's closing screen. Its wording, like every other line here, is the sample's; yours replaces it.
About the charter bus & coach operators template.
- Is mileage one way or round trip?
- Round trip. The sample states it as a rule on the request itself, and the per-mile vehicle line multiplies by the miles the customer enters.
- How is an early or late airport run priced?
- The airport path carries an out-of-hours surcharge, stated as a rule on the request rather than hidden in a higher per-mile rate.
Related templates.
Build one like this for your own business.
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