Retreat Center Software,
Built By A Retreat Center Owner.
Our founder owns Wilderness Edge, a 28-cabin retreat center. He spent five years on-site, 24/7/365, answering inquiry emails. He built Everybooking to escape that. He hasn't been on-site in 8 months. Turns away 75% of inbound.
Operator quote“I was on-site 24/7/365 answering inquiry emails. Now I run Wilderness Edge from a laptop. The agent qualifies 75% of inbound before I even see it.”
The pain that other software ignores.
Rooms + meals + activities bundled
Most software treats your inventory as one bucket. Retreats sell cabins × meals × activities × add-ons. Quoting that in Checkfront takes 20 minutes per inquiry.
Group + per-attendee logistics
Organizer pays deposit. Attendees claim cabins individually. Dietary, allergy, transport, each one different. HoneyBook can't do it. We can.
Unique inventory
Cabin 7 is not Cabin 12. One has a kitchenette, one sleeps 4 instead of 6. Real-time per-unit tracking is non-negotiable.
Inquiries come in at 11pm
Corporate retreat planners email after their workday. By the time you reply Monday morning, they've moved on. 78% of bookings go to whoever replies first.
Calendars in three places
POS calendar + Google + spreadsheet of who's in which cabin. One day a year, two retreats accidentally double-book. That's a $30k incident.
Software costs more than the deals
$400/mo for a feature you barely use. We're $147/mo all-in. ROI math: $1 per quote → $5,000+ retreat = 5,000:1.
Built for the way retreats actually sell.
Instant group quote
Corporate retreat planner fills a 30-second funnel, group size, dates, package, and gets a full multi-line quote in under a second. Cabins, meals, activities, add-ons. Real prices. Right now.
Attendee cascade
Organizer accepts the quote. Each attendee gets a unique link to claim their cabin, log dietary needs, and pay their share. Zero coordination email.
Real-time unique inventory
Cabin 7 is not Cabin 12. Real-time tracking per unit, per date. Double-booking impossible.
AI Phone Agent for after-hours
Voice agent picks up your missed calls at 11pm. Qualifies, quotes, books tours. You wake up to confirmed deals, not voicemails.
Wilderness Edge,
From 24/7 To 8 Months Off-Site.
Before Everybooking: 28 cabins, 120 retreats per year, Kevin answering inquiry emails personally, at the front desk, on the trail, at 2am.
After: agent handles inquiry → quote → tour booking → contract in under 24 hours. Kevin reviews escalations weekly. He hasn't been on-site in 8 months. Wilderness Edge declined 75% of inbound last quarter, only takes the deals worth showing up for.
Read the full Wilderness Edge case study →Retreat-Center Questions.
- What makes Everybooking different from Retreat Guru or Checkfront?
- Retreat Guru and Checkfront handle simple bookings well. We're built for complex group quotes, a 30-person corporate retreat with individual cabin assignments, dietary tracking, and split deposits. Our founder ran into the limits of those tools at his own retreat center and built this to fix it.
- How small is too small to use Everybooking?
- If your average retreat package is over $5,000 and you run 10+ retreats per year, you're our customer. Wilderness Edge, Kevin's place, has 28 cabins and runs ~120 retreats/year.
- Do you handle individual attendee bookings inside a group?
- Yes, that's the differentiator. The organizer gets the group quote. Each attendee then claims their cabin, logs dietary needs, and pays their deposit through their own link.
- How long does setup take?
- Minutes. Load your packages, voice, and inventory and the agent is quoting live the same day. You review every reply in shadow mode before going fully live. Wilderness Edge went from spreadsheet hell to a live agent the same day.
- What does it cost?
- DIY Toolkit at $147/mo for solo operators. Done-For-You at $297/mo + $1,500 build (most retreat centers pick this). Founding customers get 50% off Y1 locked for life.
Built By A Retreat Owner.
For Retreat Owners.
Start now for free or schedule a live demo. We'll show you the same agent that runs Wilderness Edge.