Event Rental Software, Quote Tents, Staging & AV Instantly.
Event rental software is a tool that returns a full line-item rental quote, tents, tables, chairs, linens, staging, lighting, delivery, and labor, with live inventory availability the moment a planner inquires, instead of a rep hand-building it while stock double-books. With Everybooking the client confirms counts, e-signs, and pays a deposit through one link.
A planner asks for a full order, a 40x60 tent, 25 tables, 200 chairs, linens, a dance floor, staging, and lighting, at a venue across town. Everybooking returns the whole quote in under a second with live availability already checked, delivery, labor, and install priced. The client confirms the counts, e-signs, and pays the deposit through one link. No rep hand-building it a day later. No tent double-booked the night before.
What do event rental companies hate about their current quoting tools?
Quotes take hours to hand-build
Every event order is a custom pull sheet, tent, tables, chairs, linens, staging, lighting, delivery. A rep prices it line by line a day later, and by then the planner has three other bids.
Losing orders to whoever replied first
71% of event contracts go to the vendor who answered same-day. You hear about the lost ones from planners who booked the bigger rental house that quoted in an hour.
Availability is unknown at quote time
A rep promises a tent and two dance floors, then finds out at the ops board they were already committed that weekend. The double-booking surfaces two days before load-in.
No instant quote tool for rentals exists
Goodshuffle Pro and Rentman make you build the quote first. Planners want a number and a hold now. The company that sends both wins the order.
Count swaps trigger 40-email threads
Chairs move from 200 to 165, add 4 tables, drop the second dance floor. Every line, every delivery charge, every deposit gets re-typed by hand, and something always gets missed.
Delivery, labor & install live in your head
Delivery windows, load-in time, install crew, strike, rigging, generator, pickup. One tool for the gear, four more for the logistics, and none of them priced on the quote.
How does event rental booking work with Everybooking?
Planner inquires
From your website, a referral, an Instagram DM, or The Knot. 30-second funnel: date, venue, guest count, and the item list.
Instant quote with live availability
Real line-item quote in under a second, every item checked against live inventory. Gear + delivery + labor + install + damage waiver.
Client confirms & pays
They lock the counts, watch it re-price and re-check stock, e-sign the rental contract, and pay the deposit through one link.
Your crew rolls out
Load-in with the pull sheet, load-in schedule, delivery manifest, and strike plan, all pre-generated from the confirmed quote.
How does Everybooking compare to Goodshuffle Pro and Rentman?
| Capability | Everybooking | Goodshuffle Pro | Rentman | Booqable |
|---|---|---|---|---|
| Instant line-item quote | Yes | No (build first) | No (build first) | No (build first) |
| Live availability at quote | Yes | Manual check | Manual check | Manual check |
| Delivery + labor + install lines | Yes | Yes | Yes | Add-on |
| Auto re-price on count change | Yes | Manual | Manual | Manual |
| Deposit + e-sign in one flow | Yes | Add-on | Add-on | Yes |
| Starting price (annual) | $1,764 | Quote-based | ~$1,188 | ~$348 |
| Setup time | Same day | 2–4 wks | 2–4 wks | <1 day |
Competitor pricing reflects published entry tiers as of 2026 and varies by seat count and modules.
Event Rental Questions.
- How is this different from Goodshuffle Pro or Rentman?
- Goodshuffle Pro and Rentman are inventory and operations systems you drive by hand, someone on your team hunts through availability and builds the quote after the inquiry lands. Everybooking answers the inquiry itself. A planner asks for a tent, 200 chairs, 25 tables, linens, a dance floor, and lighting, and gets a real, line-item quote back in under a second with live availability already checked. Keep your ops board; we win the deal before a bigger rental house replies.
- Does it check real availability before it quotes?
- Yes. Every line is quoted against live inventory for the requested dates. If you own 4 tents and 3 are already committed that weekend, the quote reflects the one that is left, or offers the next open date, instead of promising gear you cannot deliver and double-booking a tent two days before load-in.
- Does it price delivery, labor, and install, not just the gear?
- Yes. A single quote prices the rental items, delivery and pickup by mileage and window, install and strike labor, staging and rigging, plus taxes and damage waiver, each line independent, with rules for delivery zones, weekend surcharges, and blackout dates.
- Can clients confirm counts and pay a deposit online?
- Yes. The client adjusts counts on their own link, every item re-prices and re-checks availability, then they e-sign the rental contract and pay the deposit in one flow. No 40-email thread swapping chair counts. Final counts lock on your cutoff date automatically.
- What does it cost?
- Done-For-You at $297/mo + $1,500 build fee is the typical rental plan. Founding customers get 50% off Y1 locked for the life of the account. That math works for a company quoting $8K–$80K event orders, tents, staging, and AV, not for a $300 backyard table-and-chair drop-off.
Stop Losing Rental Orders
To The House That Bid First.
Setup gets your agent live in minutes. Founding customers lock 50% off Y1 for the life of the account.