Event Rental Software, Quote Tents, Staging & AV Instantly.
Event rental software is a tool that returns a full line-item rental quote, tents, tables, chairs, linens, staging, lighting, delivery, and labor, with live inventory availability the moment a planner inquires, instead of a rep hand-building it while stock double-books. With Everybooking the client confirms counts, e-signs, and pays a deposit through one link.
A planner asks for a full order, a 40x60 tent, 25 tables, 200 chairs, linens, a dance floor, staging, and lighting, at a venue across town. Everybooking returns the whole quote in seconds with live availability already checked, delivery, labor, and install priced. The client confirms the counts, e-signs, and pays the deposit through one link. No rep hand-building it a day later. No tent double-booked the night before.
Prefer to look first? See the rental demo →
What do event rental companies hate about their current quoting tools?
Quotes take hours to hand-build
Every event order is a custom pull sheet, tent, tables, chairs, linens, staging, lighting, delivery. A rep prices it line by line a day later, and by then the planner has three other bids.
Losing orders to whoever replied first
While your team assembles a custom order, the planner may be comparing other suppliers. A prompt, complete quote helps them decide without another round of calls.
Availability is unknown at quote time
A rep promises a tent and two dance floors, then finds out at the ops board they were already committed that weekend. The double-booking surfaces two days before load-in.
A quote needs current rental inventory
Event rental software needs to check the requested dates and quantities against available stock. A price list alone cannot tell a planner whether the tent, tables, and delivery options are available together.
Count swaps trigger 40-email threads
Chairs move from 200 to 165, add 4 tables, drop the second dance floor. Every line, every delivery charge, every deposit gets re-typed by hand, and something always gets missed.
Delivery, labor & install live in your head
Delivery windows, load-in time, install crew, strike, rigging, generator, pickup. One tool for the gear, four more for the logistics, and none of them priced on the quote.
How does event rental booking work with Everybooking?
Planner inquires
From your website, a referral, a phone call, or The Knot. 30-second booking flow: date, venue, guest count, and the item list.
Instant quote with live availability
Real line-item quote in seconds, every item checked against live inventory. Gear + delivery + labor + install + damage waiver.
Client confirms & pays
They lock the counts, watch it re-price and re-check stock, e-sign the rental contract, and pay the deposit through one link.
Your crew rolls out
Load-in with the pull sheet, load-in schedule, delivery manifest, and strike plan, all pre-generated from the confirmed quote.
How does Everybooking compare to Goodshuffle Pro and Rentman?
- Everybooking
- Yes
- Goodshuffle Pro
- No (build first)
- Rentman
- No (build first)
- Booqable
- No (build first)
- Everybooking
- Yes
- Goodshuffle Pro
- Manual check
- Rentman
- Manual check
- Booqable
- Manual check
- Everybooking
- Yes
- Goodshuffle Pro
- Yes
- Rentman
- Yes
- Booqable
- Add-on
- Everybooking
- Yes
- Goodshuffle Pro
- —
- Rentman
- —
- Booqable
- —
- Everybooking
- Yes
- Goodshuffle Pro
- Add-on
- Rentman
- Add-on
- Booqable
- Yes
- Everybooking
- Published
- Goodshuffle Pro
- Quote-based
- Rentman
- ~$1,188
- Booqable
- ~$348
- Everybooking
- A few business days
- Goodshuffle Pro
- 2–4 wks
- Rentman
- 2–4 wks
- Booqable
- <1 day
| Capability | Everybooking | Goodshuffle Pro | Rentman | Booqable |
|---|---|---|---|---|
| Instant line-item quote | Yes | No (build first) | No (build first) | No (build first) |
| Live availability at quote | Yes | Manual check | Manual check | Manual check |
| Delivery + labor + install lines | Yes | Yes | Yes | Add-on |
| Auto re-price on count change | Yes | — | — | — |
| Deposit + e-sign in one flow | Yes | Add-on | Add-on | Yes |
| Starting price (annual) | Published | Quote-based | ~$1,188 | ~$348 |
| Setup time | A few business days | 2–4 wks | 2–4 wks | <1 day |
Competitor pricing reflects published entry tiers as of 2026 and varies by seat count and modules.
Booking form templates for Event Rental Companies.
Each one is a real, running booking flow built for this kind of business. Open the demo, then build yours from your own website.
Trade show exhibit rentalTrade show booth rental quote template
A booth rental quote form: the footprint picks the kit, the kit rents per show, graphics print once per square foot, and crew and freight scale with shows.
See the template →
AV and event production companiesAV equipment rental quote request template
An AV equipment rental quote request that prices the main room per day, breakout rooms per room and crew on site per day, itemized on screen.
See the template →
Photo booth rental companiesPhoto booth rental booking form template
A photo booth booking form that prices open-air, enclosed or 360 video booths by the hour with an attendant, then add-ons and travel by distance.
See the template →All Conferences, Expos & Galas templates → · All Event Production & Entertainment templates → · All Event Rentals & Catering templates → · All Wedding Vendors templates →
Event Rental Questions.
- How is this different from Goodshuffle Pro or Rentman?
- Goodshuffle Pro and Rentman are inventory and operations systems you drive by hand, someone on your team hunts through availability and builds the quote after the inquiry lands. Everybooking answers the inquiry itself. A planner asks for a tent, 200 chairs, 25 tables, linens, a dance floor, and lighting, and gets a real, line-item quote back in seconds with live availability already checked. Keep your ops board; we win the deal before a bigger rental house replies.
- Does it check real availability before it quotes?
- Yes. Every line is quoted against live inventory for the requested dates. If you own 4 tents and 3 are already committed that weekend, the quote reflects the one that is left, or offers the next open date, instead of promising gear you cannot deliver and double-booking a tent two days before load-in.
- Does it price delivery, labor, and install, not just the gear?
- Yes. A single quote prices the rental items, delivery and pickup by mileage and window, install and strike labor, staging and rigging, plus taxes and damage waiver, each line independent, with rules for delivery zones, weekend surcharges, and blackout dates.
- Can clients confirm counts and pay a deposit online?
- Yes. The client adjusts counts on their own link, every item re-prices and re-checks availability, then they e-sign the rental contract and pay the deposit in one flow. No 40-email thread swapping chair counts. Final counts lock on your cutoff date automatically.
- What does it cost?
- The instant quote funnel is $97 a month plus $297 setup, month to month, and the full setup is priced to your business on a short call; details are on the pricing page.
Stop Losing Rental Orders
To The House That Bid First.
We build your instant quote funnel, answering requests within a few business days of your build time.