Event planning proposal request template
Or try it the way your customer would: the live demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
An event planning fee form that prices full planning as a share of the event budget, offers partial and day-of packages, and adds staff hours and services.
Shown as Lanternfield Events, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
3 customer paths · 11 steps · 7 priced items in 3 categories · itemized quote on the page · appointment booking built in — counted from the template itself.
9:34Watch how this template wins sales
How conference, expo and gala organizers answer every request with a real price, day or night, and get the work after it done by talking. One sale followed from the first tap to paid.
Who this template is for.
Event planners who charge their own fee as a percentage of the budget or as a package and want a company to see that fee, separate from vendor costs, before the planning call. Attendee registration can run through one shared link.
Venues or caterers quoting their own space or food, rather than a planner's fee.
More on how Everybooking works for this industry: Corporate Offsites.
What your customer goes through.
The first screen asks what they are booking. Each answer sets the path, and every path ends on a priced quote.
All of it
Venue to wrap report. We find it, book it, run it. Priced as a share of the budget.
Then: Full Planning Fee
Help with the second half
You have the venue; we take over three months out.
Then: Planning Package
Just run the day
Your plan, our team on the day.
Then: Planning Package
- 01The Event
- 02Services
- 03How We Work
- 04Your Details
- 05Your Planning Fee
- 06Pick A Time To Talk
- 07Your Estimate Is Ready
Along the way it asks for the date, $ thousands (10–2000), staff hours (0–400), so the lines priced per person, per hour or per mile can be multiplied out before the customer reaches the quote.
What it prices.
Sample prices from the demo, in US dollars. Your own rates, taxes and rules replace them the moment you launch.
Full Planning Fee
- Lanternfield full planning, per $1,000 of event budget$150
Planning Packages
- Lanternfield day-of coordination$1,800
- Lanternfield partial planning package$4,500
Services
- Lanternfield on-site event staff, per staff hour$65
- Lanternfield hotel block management$800
- Lanternfield attendee registration management$950
- Lanternfield venue sourcing and contracting$1,200
How it closes.
Name, email and phone before the quote
The request is tied to a real person before the total is shown, so the follow-up has somewhere to go.
An itemized quote, on the page
Every chosen line, multiplied out, with the total. The customer sees it before they leave.
Pick a day and a time
The customer can pick a time for a visit or a call instead of finishing on the spot.
Final screen: “Your Estimate Is Ready”
The sample's closing screen. Its wording, like every other line here, is the sample's; yours replaces it.
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Add our three most-booked services with their prices.”
- Questions
“Add a question after ‘The Event’ asking how they heard about us.”
- Look
“Match the colors and logo to our website.”
MCP access comes with both of our offers. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
Related templates.
See it working for conference, expo and gala organizers.
The 10-minute video: one sale followed from the first tap to paid, and the work after it done by talking.
Watch the video (9:34)Already watched it?