AV equipment rental quote request template
Built from your own website, free to start, no card. The demo opens at full width in its own tab.
An AV equipment rental quote request that prices the main room per day, breakout rooms per room and crew on site per day, itemized on screen.
Shown as Halyard AV, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
3 customer paths · 9 steps · 10 priced items in 3 categories · itemized quote on the page — counted from the template itself.
Who this template is for.
AV and event production companies that quote the main room per day, breakout rooms per room and crew on site per day and want each request priced the moment it is made, with the number worked out while the customer is still on the page, not after a call.
Production companies that quote only by proposal, or venues with AV bundled into the room.
More on how Everybooking works for this industry: Event Rental Companies.
What your customer goes through.
The first screen asks what they are booking. Each answer sets the path, and every path ends on a priced quote.
A conference with breakouts
A plenary room and a handful of smaller rooms over one to three days. What this page is built for.
A one-room AGM or town hall
One room, one day, probably streamed. Set breakouts to one and skip that step.
An awards night or dinner
One room, one night, more lighting than screens. The overnight turnaround line is usually the one that matters.
- 01What are we rigging?
- 02Days, Rooms And Nights
- 03The Main Room
- 04The Breakout Rooms
- 05Crew On Site
- 06How We Work
- 07Your Details
- 08The Rig, Priced
- 09The Rig Is Pencilled
Along the way it asks for the date, days (1–7), rooms (1–20), nights (0–6), so the lines priced per person, per hour or per mile can be multiplied out before the customer reaches the quote.
What it prices.
Sample prices from the demo, in US dollars. Your own rates, taxes and rules replace them the moment you launch.
The Main Room, Per Day
- Stage Lighting Rig, Per Day$380
- Screen And Projection, Per Day$520
- Main Room Sound System, Per Day$640
- Record And Stream The Main Room, Per Day$750
Breakout Rooms, Per Room
- Breakout Room Recording$180
- Breakout Kit — Screen, Speaker, Mic$295
- Hybrid Kit For A Breakout$340
Crew On Site, Per Day
- Vision And Graphics Operator, Per Day$390
- Sound Engineer, Per Day$420
- Overnight Turnaround Crew$560
The rules it states up front.
Policies the sample puts on the request itself, so nobody finds them out by email later. Yours go in the same place.
How We Work
- If The Venue Contracts Its Own AV
- Power And Rigging Are The Venue's
- We Get In The Night Before
How it closes.
Name, email and phone before the quote
The request is tied to a real person before the total is shown, so the follow-up has somewhere to go.
An itemized quote, on the page
Every chosen line, multiplied out, with the total. The customer sees it before they leave.
Final screen: “The Rig Is Pencilled”
The sample's closing screen. Its wording, like every other line here, is the sample's; yours replaces it.
Related templates.
Build one like this for your own business.
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