Event rental quote request template
Or try it the way your customer would: the live demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
A marquee and event-hire request that prices the whole kit — structure, flooring, lighting, furniture, delivery zone and install labour — instead of a callback.
Shown as Kestrel Marquee and Event Hire, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
14 steps · 31 priced items in 5 categories · itemized quote on the page · 25% deposit holds the date · appointment booking built in — counted from the template itself.
9:24Watch how this template wins orders
How event rental and catering companies answer every request with a real price, day or night, and get the work after it done by talking. One order followed from the first tap to paid.
A quote this template produces.
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
- 40×80 frame marquee, 3 days$6,400
- Subfloor + carpet$3,850
- Lighting package$1,450
- Heating × 2 units$980
- Tables, chairs, linens (150 guests)$2,760
- Delivery zone B + install crew$2,900
What a good event & marquee hire quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Event date + install/strike days
Rental inventory is held across the whole window, not just event day. Quote the days you actually lose the stock.
Site address (for the delivery zone)
Travel is a real cost line and the most commonly forgotten one.
Structure size + guest count
Guest count validates the size — customers routinely ask for a marquee too small for their headcount.
Ground surface and power access
Grass vs asphalt changes anchoring; no power on site adds a generator line.
Flooring, lighting, heating
The three add-ons that most often get quoted late and blow the budget conversation.
Furniture counts (tables, chairs, linens)
Itemised counts here are what make the quote a quote instead of an estimate.
Install crew access window
A tight window means overtime labour — better priced up front than argued after.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Change the price of Hard Flooring and Coir Matting to match our rate card.”
- Questions
“Add a question after ‘Dates and Numbers’ asking how they heard about us.”
- Deposit
“Change the deposit from 25% to 50%.”
MCP access comes with both of our offers. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
Related templates.
See it working for event rental and catering companies.
The 9-minute video: one order followed from the first tap to paid, and the work after it done by talking.
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