Event rental quote request template
A marquee and event-hire request that prices the whole kit — structure, flooring, lighting, furniture, delivery zone and install labour — instead of a callback.
Below is the actual template, running live. Fill it in the way a customer would and it returns a real itemized quote — the same flow you would launch, not a screenshot of one.
- 40×80 frame marquee, 3 days$6,400
- Subfloor + carpet$3,850
- Lighting package$1,450
- Heating × 2 units$980
- Tables, chairs, linens (150 guests)$2,760
- Delivery zone B + install crew$2,900
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
The template, running live.
This is the real funnel. Complete it and it generates an actual invoice.
What a good event & marquee hire quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Event date + install/strike days
Rental inventory is held across the whole window, not just event day. Quote the days you actually lose the stock.
Site address (for the delivery zone)
Travel is a real cost line and the most commonly forgotten one.
Structure size + guest count
Guest count validates the size — customers routinely ask for a marquee too small for their headcount.
Ground surface and power access
Grass vs asphalt changes anchoring; no power on site adds a generator line.
Flooring, lighting, heating
The three add-ons that most often get quoted late and blow the budget conversation.
Furniture counts (tables, chairs, linens)
Itemised counts here are what make the quote a quote instead of an estimate.
Install crew access window
A tight window means overtime labour — better priced up front than argued after.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Other industries.
Launch this template on your own site.
Point Everybooking at your website and it builds your version of this funnel from your own pages, products and pricing.