Retreat center quote request template
Or try it the way your customer would: the live demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
A group retreat inquiry that prices beds, meal plans and meeting rooms per night from two dates, adds programs per person, and takes a 30% deposit.
Shown as Blackpine Hollow Retreat, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
3 customer paths · 24 steps · 37 priced items in 6 categories · itemized quote on the page · 30% deposit confirms the booking · appointment booking built in — counted from the template itself.
9:19Watch how this template wins stays
How retreat centers, lodges and campgrounds answer every request with a real price, day or night, and get the work after it done by talking. One stay followed from the first tap to paid.
A quote this template produces.
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
- Bunk house, whole building × 3 nights$3,750
- Full meal plan × 20 people × 3 nights$4,440
- Field house × 3 nights$1,020
- Guided paddle × 20 people$1,240
- Facilitated team session, flat rate$780
- Service charge 20% on the meal plan$888
- Sales tax 8%$898.40
What a good retreat centers quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Arrival + departure dates
Nights, not days. Beds, meal plans and meeting rooms all multiply by the nights, and two nights is the minimum.
Head count
Meal plans and guided sessions are priced per person, and above about 45 the group has taken the whole site: that is a call, not a card payment.
Rooms, cabins or bunk beds, and how many
Each room type has its own stock, so the count stops at what is free for the dates, and the beds picked must cover the head count.
One meal plan for the group
Full, half or breakfast only, per person per night. One plan per group, so nobody is billed twice for the same meal.
Meeting rooms + AV
Halls are priced per night of the stay, not by the hour; the projector and flip charts are one-off charges.
Guided sessions and facilitation
Sessions are per person for the whole group; an outside facilitator is one flat rate whatever the size.
Dietary needs, mobility and arrival times
Asked once, on the organizer's details screen. Dietary cooking costs nothing, but the kitchen has to know before you come.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and confirms the booking
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Change the price of The Bunk House to match our rate card.”
- Questions
“Add a question after ‘Dates and Numbers’ asking how they heard about us.”
- Deposit
“Change the deposit from 30% to 50%.”
MCP access comes with both of our offers. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
Related templates.
See it working for retreat centers, lodges and campgrounds.
The 9-minute video: one stay followed from the first tap to paid, and the work after it done by talking.
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