Retreat center quote request template
Or try it the way your customer would: the live demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
A multi-day retreat inquiry that prices lodging by unit, meals by day, meeting space and activities, then lets each attendee book and pay for their own bed.
Shown as Blackpine Hollow Retreat, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
3 customer paths · 24 steps · 37 priced items in 6 categories · itemized quote on the page · 30% deposit holds the date · appointment booking built in — counted from the template itself.
9:23Watch how this template wins stays
How retreat centers, lodges and campgrounds answer every request with a real price, day or night, and get the work after it done by talking. One stay followed from the first tap to paid.
A quote this template produces.
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
- Lodging — 14 cabins × 3 nights$18,900
- Meals — 40 guests × 3 days$14,400
- Meeting lodge + AV$2,700
- Guided activities × 2$3,200
- Facilitation space setup$650
What a good retreat centers quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Arrival + departure dates
Nights, not days. Multi-day pricing depends on it and so does availability across every cabin.
Attendee count + rooming preference
Singles vs doubles changes both the lodging total and how many units you hold.
Meals included, and which ones
A retreat quote lives or dies on the meal plan — quote breakfast/lunch/dinner separately by day.
Meeting space + AV needs
The room is usually free-with-lodging up to a size, then priced. Ask early.
Dietary restrictions and allergies
Collected per attendee in the cascade, not guessed by the organiser — this is a safety item, not a preference.
Activities and facilitation
The highest-margin line and the one organisers most want itemised.
Who pays — organiser or attendees
Determines whether you send one invoice or split deposits across the group.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Change the price of The Bunk House to match our rate card.”
- Questions
“Add a question after ‘Dates and Numbers’ asking how they heard about us.”
- Deposit
“Change the deposit from 30% to 50%.”
MCP access comes with both of our offers. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
Related templates.
See it working for retreat centers, lodges and campgrounds.
The 9-minute video: one stay followed from the first tap to paid, and the work after it done by talking.
Watch the video (9:23)Already watched it?