Educational tour booking form template
Built from your own website, free to start, no card. The demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
An educational tour booking form for student groups: a price per student and per adult, coaches worked out from the headcount, and family payments.
Shown as Waypoint Student Tours, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
3 customer paths · 11 steps · 23 priced items in 8 categories · itemized quote on the page — counted from the template itself.
Who this template is for.
Student tour operators and school travel companies that sell coach itineraries to teachers. The teacher picks a destination, sets students and adults, sees how many 52-seat coaches that needs, adds stops and rooming, and gets a proposal for the school board. After approval each family registers its own student on one tour link and pays its share; the teacher sees who has paid, never a card number.
Residential outdoor schools that price by student-nights at one site, or public sightseeing tours sold by the seat.
More on how Everybooking works for this industry: Tour Operators.
What your customer goes through.
The first screen asks what they are booking. Each answer sets the path, and every path ends on a priced quote.
Washington, D.C.
Three days: the Capitol, the Smithsonian, Arlington.
Then: Washington, Three Days
Philadelphia and Gettysburg
Two days: Independence Hall and the battlefield.
Then: Philadelphia And Gettysburg, Two Days
Boston
Four days: the Freedom Trail, Lexington and Concord.
Then: Boston, Four Days
- 01The Headcount
- 02Rooming
- 03Tour Extras
- 04How Families Pay
- 05Your Details
- 06Your Tour, Priced
- 07Proposal Sent
Along the way it asks for the date, students (15–150), adults (2–20), so the lines priced per person, per hour or per mile can be multiplied out before the customer reaches the quote.
What it prices.
Sample prices from the demo, in US dollars. Your own rates, taxes and rules replace them the moment you launch.
Washington Three Days
- Waypoint Washington three-day tour, per adult$429
- Waypoint Washington three-day tour, per student$489
- Waypoint Washington motorcoach, per coach$3,900
Washington Stops
- Waypoint evening monuments by coach, per student$14
- Waypoint Mount Vernon entry and river boat, per student$34
- Waypoint licensed Capitol Hill guide, per coach$220
Philadelphia And Gettysburg Two Days
- Waypoint Philadelphia and Gettysburg two-day tour, per adult$289
- Waypoint Philadelphia and Gettysburg two-day tour, per student$329
- Waypoint Philadelphia and Gettysburg motorcoach, per coach$2,700
Philadelphia And Gettysburg Stops
- Waypoint Constitution Center entry, per student$12
- Waypoint historic penitentiary entry, per student$15
- Waypoint licensed battlefield guide, per coach$95
Boston Four Days
- Waypoint Boston four-day tour, per adult$590
- Waypoint Boston four-day tour, per student$679
- Waypoint Boston motorcoach, per coach$5,200
Boston Stops
- Waypoint Salem day trip, per student$29
- Waypoint whale watch, per student$48
- Waypoint costumed Freedom Trail guide, per coach$180
Rooming
- Waypoint students three to a room, per student$45
- Waypoint adult single room, per adult$140
Tour Extras
- Waypoint boxed lunch for the ride out, per traveler$11
- Waypoint trip protection, per student$29
- Waypoint overnight hallway security, per night$260
How it closes.
Name, email and phone before the quote
The request is tied to a real person before the total is shown, so the follow-up has somewhere to go.
An itemized quote, on the page
Every chosen line, multiplied out, with the total. The customer sees it before they leave.
Final screen: “Proposal Sent”
The sample's closing screen. Its wording, like every other line here, is the sample's; yours replaces it.
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Add our three most-booked services with their prices.”
- Questions
“Add a question after ‘The Headcount’ asking how they heard about us.”
- Look
“Match the colors and logo to our website.”
MCP access is included with Growth and Enterprise. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
About the student tour operators template.
- Can I change a booking flow like this with Claude or ChatGPT through MCP?
- Yes. Everybooking runs its own MCP server. Once your booking flow is live, connect Claude, ChatGPT or Grok to your Everybooking account. The owner or an admin approves the connection and chooses Look only or Full access; with Full access, ask for changes in plain English: add or remove a question, change a price or the deposit, or match your colors. Your AI makes the edit in your account. MCP access is included with the Growth and Enterprise plans.
Related templates.
Build one like this for your own business.
Point Everybooking at your website and it builds a booking flow like this one from your own pages, products and pricing.