Trade show booth rental quote template
Built from your own website, free to start, no card. The demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
A booth rental quote form: the footprint picks the kit, the kit rents per show, graphics print once per square foot, and crew and freight scale with shows.
Shown as Gantry Lane Exhibits, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
3 customer paths · 13 steps · 17 priced items in 7 categories · itemized quote on the page — counted from the template itself.
Who this template is for.
Exhibit houses and display rental companies that rent modular booths to exhibitors and want one quote for a whole show program: the kit per show, graphics printed once, install and dismantle crew-hours, freight by the crate and furniture, with the charges the show bills directly listed beside it so the total is no surprise.
A show organizer selling booth space on a floor plan, or a company selling a display outright.
More on how Everybooking works for this industry: Event Rental Companies.
What your customer goes through.
The first screen asks what they are booking. Each answer sets the path, and every path ends on a priced quote.
10 × 10 inline
One open side on the aisle. Travels in one crate; six crew-hours a show.
Then: 10 × 10 inline
10 × 20 inline
Twenty feet of back wall. Two crates; ten crew-hours a show.
Then: 10 × 20 inline
20 × 20 island
Open on four sides, with a tower and room for a hanging sign. Five crates; twenty-four crew-hours a show.
Then: 20 × 20 island → Above The Island
- 01Your Show Program
- 02Graphics And Labor
- 03Furniture And AV
- 04Freight And Storage
- 05What The Venue Bills
- 06Your Details
- 07Your Packing List
- 08Crated And Labeled
Along the way it asks for the date, shows (1–8), extra panels (0–8), so the lines priced per person, per hour or per mile can be multiplied out before the customer reaches the quote.
What it prices.
Sample prices from the demo, in US dollars. Your own rates, taxes and rules replace them the moment you launch.
10x10 Inline Kits
- Gantry Lane 10 x 10 inline exhibit kit, per show$1,850
- Gantry Lane 10 x 10 backlit exhibit kit, per show$2,650
10x20 Inline Kits
- Gantry Lane 10 x 20 inline exhibit kit, per show$3,400
- Gantry Lane 10 x 20 backlit exhibit kit, per show$4,900
20x20 Island Kits
- Gantry Lane 20 x 20 island exhibit kit, per show$8,900
- Gantry Lane 20 x 20 island kit with LED tower, per show$12,400
Island Overhead
- Gantry Lane hanging sign fabric print, once$1,100
- Gantry Lane 12 ft hanging ring sign frame, per show$1,450
Graphics and Labor
- Gantry Lane printed fabric graphics, per sq ft$14
- Gantry Lane install and dismantle crew, per crew-hour$98
- Gantry Lane on-site supervisor, per show$650
Furniture and AV
- Gantry Lane lead capture tablet kit, per show$150
- Gantry Lane charging table, per show$240
- Gantry Lane 55-inch monitor on a stand, per show$385
- Gantry Lane furniture package, per show$420
Freight and Storage
- Gantry Lane graphics storage between shows, per month$120
- Gantry Lane round-trip freight, per crate per show$390
How it closes.
Name, email and phone before the quote
The request is tied to a real person before the total is shown, so the follow-up has somewhere to go.
An itemized quote, on the page
Every chosen line, multiplied out, with the total. The customer sees it before they leave.
Final screen: “Crated And Labeled”
The sample's closing screen. Its wording, like every other line here, is the sample's; yours replaces it.
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Add our three most-booked services with their prices.”
- Questions
“Add a question after ‘Your Show Program’ asking how they heard about us.”
- Look
“Match the colors and logo to our website.”
MCP access is included with Growth and Enterprise. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
About the trade show exhibit rental template.
- Can I change a booking flow like this with Claude or ChatGPT through MCP?
- Yes. Everybooking runs its own MCP server. Once your booking flow is live, connect Claude, ChatGPT or Grok to your Everybooking account. The owner or an admin approves the connection and chooses Look only or Full access; with Full access, ask for changes in plain English: add or remove a question, change a price or the deposit, or match your colors. Your AI makes the edit in your account. MCP access is included with the Growth and Enterprise plans.
Related templates.
Build one like this for your own business.
Point Everybooking at your website and it builds a booking flow like this one from your own pages, products and pricing.