Wedding venue quote request template
A wedding inquiry that returns a real number: date, guest count, ceremony and reception spaces, catering tier, bar, and rentals — priced as one itemized quote.
Below is the actual template, running live. Fill it in the way a customer would and it returns a real itemized quote — the same flow you would launch, not a screenshot of one.
- Barn + orchard buyout, 10 hrs$6,800
- Ceremony setup + rehearsal hour$1,200
- Plated dinner × 120 @ $96$11,520
- Bar package × 120 @ $34$4,080
- Chairs, linens, dance floor$2,340
- Staffing — 8 servers, 2 bartenders$3,120
- Service charge 20%$5,812
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
The template, running live.
This is the real funnel. Complete it and it generates an actual invoice.
What a good wedding venues quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Event date + backup date
Availability is the first gate. A backup date turns a 'sorry, booked' into a second option instead of a lost lead.
Guest count (and whether it's firm)
Almost every line below scales off it. Asking whether it's firm tells you how much the quote will move.
Ceremony on site, or reception only
Changes the room block, the staffing hours, and often the rental list.
Catering tier and service style
Plated vs buffet is the single biggest swing in a wedding quote — different per-person price and a different server ratio.
Bar: open, cash, or BYO with corkage
Determines whether you're quoting a bar package, a minimum, or a corkage line.
Rentals needed from you vs brought in
Prevents the second round of emails about linens, chairs and dance floor.
Planner or coordinator involved
A planner-run wedding gets a different follow-up cadence and usually a faster close.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Other industries.
Launch this template on your own site.
Point Everybooking at your website and it builds your version of this funnel from your own pages, products and pricing.