Wedding venue quote request template
Or try it the way your customer would: the live demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
A wedding inquiry that returns a real number: date, guest count, ceremony and reception spaces, catering tier, bar, and rentals — priced as one itemized quote.
Shown as The Fernbrook Barn and Orchard, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
3 customer paths · 24 steps · 36 priced items in 6 categories · itemized quote on the page · 25% deposit holds the date · appointment booking built in — counted from the template itself.
9:34Watch how this template wins weddings
How wedding venues answer every request with a real price, day or night, and get the work after it done by talking. One wedding followed from the first tap to paid.
A quote this template produces.
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
- Barn + orchard buyout, 10 hrs$6,800
- Ceremony setup + rehearsal hour$1,200
- Plated dinner × 120 @ $96$11,520
- Bar package × 120 @ $34$4,080
- Chairs, linens, dance floor$2,340
- Staffing — 8 servers, 2 bartenders$3,120
- Service charge 20%$5,812
What a good wedding venues quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Event date + backup date
Availability is the first gate. A backup date turns a 'sorry, booked' into a second option instead of a lost lead.
Guest count (and whether it's firm)
Almost every line below scales off it. Asking whether it's firm tells you how much the quote will move.
Ceremony on site, or reception only
Changes the room block, the staffing hours, and often the rental list.
Catering tier and service style
Plated vs buffet is the single biggest swing in a wedding quote — different per-person price and a different server ratio.
Bar: open, cash, or BYO with corkage
Determines whether you're quoting a bar package, a minimum, or a corkage line.
Rentals needed from you vs brought in
Prevents the second round of emails about linens, chairs and dance floor.
Planner or coordinator involved
A planner-run wedding gets a different follow-up cadence and usually a faster close.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Change the price of Rehearsal Evening in the Barn to match our rate card.”
- Questions
“Add a question after ‘The Dates’ asking how they heard about us.”
- Deposit
“Change the deposit from 25% to 50%.”
MCP access comes with both of our offers. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
Related templates.
See it working for wedding venues.
The 10-minute video: one wedding followed from the first tap to paid, and the work after it done by talking.
Watch the video (9:34)Already watched it?