Climbing gym group booking form template
A corporate or group climbing request that prices instruction, belay staffing, gear and the party room as one quote — with each attendee handled individually.
Below is the actual template, running live. Fill it in the way a customer would and it returns a real itemized quote — the same flow you would launch, not a screenshot of one.
- Group floor time, 2 hrs × 28$1,120
- Intro instruction — 3 instructors$540
- Gear rental × 28$336
- Party room + catering$620
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
The template, running live.
This is the real funnel. Complete it and it generates an actual invoice.
What a good climbing gyms quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Group size and age range
Determines belayer ratio, which is a staffing cost and a policy requirement.
Experience level
First-timers need an intro session and more instructors; experienced groups need floor time.
Date + session length
Peak-hour group bookings displace day-pass revenue — price accordingly.
Gear rental counts
Shoes and harnesses per head, itemised, rather than bundled and eaten.
Party room or catering
The attach that turns a session into an event booking.
Per-attendee waiver and emergency contact
Collected from each attendee directly instead of a clipboard at the door.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Other industries.
Launch this template on your own site.
Point Everybooking at your website and it builds your version of this funnel from your own pages, products and pricing.