Climbing gym group booking form template
Or try it the way your customer would: the live demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
A corporate or group climbing request that prices instruction, belay staffing, gear and the party room as one quote — with each attendee handled individually.
Shown as Ledgeworks Climbing, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
5 customer paths · 28 steps · 30 priced items in 6 categories · itemized quote on the page · 25% deposit holds the date · appointment booking built in — counted from the template itself.
9:16Watch how this template wins bookings
How recreation venues and attractions answer every request with a real price, day or night, and get the work after it done by talking. One booking followed from the first tap to paid.
A quote this template produces.
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
- Group floor time, 2 hrs × 28$1,120
- Intro instruction — 3 instructors$540
- Gear rental × 28$336
- Party room + catering$620
What a good climbing gyms quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Group size and age range
Determines belayer ratio, which is a staffing cost and a policy requirement.
Experience level
First-timers need an intro session and more instructors; experienced groups need floor time.
Date + session length
Peak-hour group bookings displace day-pass revenue — price accordingly.
Gear rental counts
Shoes and harnesses per head, itemised, rather than bundled and eaten.
Party room or catering
The attach that turns a session into an event booking.
Per-attendee waiver and emergency contact
Collected from each attendee directly instead of a clipboard at the door.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Change the price of Off-Peak Weekday Morning Pass to match our rate card.”
- Questions
“Add a question after ‘Date and Climbers’ asking how they heard about us.”
- Deposit
“Change the deposit from 25% to 50%.”
MCP access comes with both of our offers. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
Related templates.
See it working for recreation venues and attractions.
The 9-minute video: one booking followed from the first tap to paid, and the work after it done by talking.
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