Studio & coworking space booking form template
An external space-rental request — the paid bookings, not member desk scheduling — priced with after-hours staffing, AV and cleaning built in.
Below is the actual template, running live. Fill it in the way a customer would and it returns a real itemized quote — the same flow you would launch, not a screenshot of one.
- Main studio, 6 hrs$1,380
- After-hours staffing, 3 hrs$285
- AV package + technician$640
- Room reset + deep clean$220
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
The template, running live.
This is the real funnel. Complete it and it generates an actual invoice.
What a good coworking & studios quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Space + date + start/end time
Hourly and half-day rates differ; the end time also determines after-hours staffing.
Headcount and layout
Theatre vs classroom vs rounds changes both capacity and the setup labour line.
After-hours or weekend access
The most commonly under-quoted line in space rental — it's a staffing cost, not a door code.
AV and streaming requirements
A streamed event needs a tech on site; a projector doesn't. Big price difference.
Catering — yours, theirs, or none
Determines kitchen access, cleaning tier, and whether a caterer COI is needed.
Insurance certificate required
Ask up front and collect it as a document on the booking rather than chasing it the week of.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Other industries.
Launch this template on your own site.
Point Everybooking at your website and it builds your version of this funnel from your own pages, products and pricing.