Coworking space booking form template
Built from your own website, free to start, no card. The demo opens at full width in its own tab.
An external space-rental request — the paid bookings, not member desk scheduling — priced with after-hours staffing, AV and cleaning built in.
Shown as Kilnworks Studios, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
4 customer paths · 22 steps · 30 priced items in 6 categories · itemized quote on the page · 25% deposit holds the date · appointment booking built in — counted from the template itself.
A quote this template produces.
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
- Main studio, 6 hrs$1,380
- After-hours staffing, 3 hrs$285
- AV package + technician$640
- Room reset + deep clean$220
What a good coworking & studios quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Space + date + start/end time
Hourly and half-day rates differ; the end time also determines after-hours staffing.
Headcount and layout
Theater vs classroom vs rounds changes both capacity and the setup labor line.
After-hours or weekend access
The most commonly under-quoted line in space rental — it's a staffing cost, not a door code.
AV and streaming requirements
A streamed event needs a tech on site; a projector doesn't. Big price difference.
Catering — yours, theirs, or none
Determines kitchen access, cleaning tier, and whether a caterer COI is needed.
Insurance certificate required
Ask up front and collect it as a document on the booking rather than chasing it the week of.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Related templates.
Build one like this for your own business.
Point Everybooking at your website and it builds a booking flow like this one from your own pages, products and pricing.