Coworking space booking form template
Or try it the way your customer would: the live demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
An external space-rental request — the paid bookings, not member desk scheduling — priced with after-hours staffing, AV and cleaning built in.
Shown as Kilnworks Studios, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
4 customer paths · 22 steps · 30 priced items in 6 categories · itemized quote on the page · 25% deposit holds the date · appointment booking built in — counted from the template itself.
9:16Watch how this template wins sessions
How studios and creative spaces answer every request with a real price, day or night, and get the work after it done by talking. One session followed from the first tap to paid.
A quote this template produces.
Illustrative example, not a rate card. Your own rates, taxes and rules produce your numbers.
- Main studio, 6 hrs$1,380
- After-hours staffing, 3 hrs$285
- AV package + technician$640
- Room reset + deep clean$220
What a good coworking & studios quote request asks for.
Copy this field list into whatever you use today. Each one is here because leaving it out costs you a round of emails or a wrong number.
Space + date + start/end time
Hourly and half-day rates differ; the end time also determines after-hours staffing.
Headcount and layout
Theater vs classroom vs rounds changes both capacity and the setup labor line.
After-hours or weekend access
The most commonly under-quoted line in space rental — it's a staffing cost, not a door code.
AV and streaming requirements
A streamed event needs a tech on site; a projector doesn't. Big price difference.
Catering — yours, theirs, or none
Determines kitchen access, cleaning tier, and whether a caterer COI is needed.
Insurance certificate required
Ask up front and collect it as a document on the booking rather than chasing it the week of.
A form collects the request. This answers it.
- Collects the fields above and emails them to you
- Someone reads it, then prices it by hand
- Clarifying questions start an email chain
- The customer waits, and shops while waiting
- Asks the same questions, in a guided flow
- Applies your pricing rules as the answers come in
- Returns the itemized quote immediately
- Takes the deposit and holds the date
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Change the price of Evening and Weekend Pass to match our rate card.”
- Questions
“Add a question after ‘Date and People’ asking how they heard about us.”
- Deposit
“Change the deposit from 25% to 50%.”
MCP access comes with both of our offers. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
Related templates.
See it working for studios and creative spaces.
The 9-minute video: one session followed from the first tap to paid, and the work after it done by talking.
Watch the video (9:16)Already watched it?