Hotel sales and catering software for group bookings.
Sales and catering software for hotels and venues: bring group rooms, meeting space and catering into one itemized quote, priced from your live inventory.
A group inquiry can span several dates, spaces and services. Everybooking lets your customer choose the details in an Instant Quote template and receive a quotation in 4 seconds on average after supplying the pricing inputs.
01
What sales and catering software does.
Sales and catering (S&C) software runs a hotel's group and event business, from the first inquiry to the night of the function. Full S&C systems such as Amadeus Delphi, Event Temple and Tripleseat's hotel package bring these jobs together so the sales office, banquets and the front desk work from one record.
- Function diary: which meeting rooms and ballrooms are held, booked or free, so two groups never get the same space.
- Group room blocks: rooms held for a group, with pickup tracked against the block.
- Proposals and contracts: rooms, space, food and beverage and AV in one document, signed online.
- Banquet event orders (BEOs): the kitchen, banquet and AV instructions for each function.
- Sales pipeline: leads, accounts and follow-ups for the sales team.
- PMS connection: room blocks and rates kept in step with the property management system.
02
Turn a group RFP into a clear next step.
Start with the dates, guest count and services requested. Your team can review an email inquiry and suggest a configured booking flow with supported details pre-filled. The customer checks those details and completes the selections needed for an accurate quote. Keep negotiated terms and unusual requests with your sales team.
See the reviewed inquiry-to-form handoff →03
Price each service the way you sell it.
Hotel sales and catering software needs to handle more than a room count. Connect the quote to your configured availability, rates and quantities so a change in the stay or event changes the relevant lines.
- Time: price an hourly service or a room used for part of a day.
- Time slot: offer a scheduled activity or arrival session.
- Day: price meeting space or equipment for the event dates.
- Night: price accommodation across the stay.
- Quantity: price meals, refreshments and other per-guest extras.
04
Make the proposal easy to check.
Show the customer the selected rooms, meeting space, catering and extras as separate lines. They can see what changes when the headcount or dates change. The sample calculation above illustrates the pricing structure; your own rates, taxes and policies determine the real quotation.
- Collect the dates and headcount before calculating a price.
- Show optional AV, staffing or meal upgrades as their own lines.
- Check available inventory before offering the selected services.
- Send exceptions and custom negotiations to the responsible staff member.
05
Carry the agreed details into the booking.
Use your configured acceptance, signature and payment steps to move a quotation forward. Keep the customer's selections and the terms they accepted together. A quote or a suggested date is not by itself a confirmed booking: confirmation depends on your booking and payment rules.
Explore instant quote software →06
Where Everybooking fits next to a full S&C system.
Everybooking covers the front of the sales and catering workflow: the inquiry, the priced proposal and the signed acceptance. It does not generate BEOs, draw floor plans or connect to a PMS. Amadeus Delphi, built on Salesforce, automates BEOs and banquet checks and manages large room blocks. Event Temple tracks room-block pickup, keeps a function-space diary and syncs with PMSs including Mews, Cloudbeds and OPERA Cloud, from $249 a month billed annually. Tripleseat starts at $375 per venue per month, and its hotel package adds PMS integration, room blocks and multi-day events. Use Everybooking alone when the proposal is the bottleneck, or in front of one of them when the BEO is.
- Covered: one itemized proposal for rooms by night, space by day or hour, and meals by headcount.
- Covered: e-signature on the quote, deposits and scheduled payments.
- Covered: a calendar filtered by each meeting room or space, with drag-and-drop changes.
- Covered: each guest in a group books and pays their own share.
- Covered: contracts, COIs and permits stored on the deal.
- Not covered: BEOs, floor plans and a PMS connection.
07
Adjust the booking flow through your connected AI.
Connect Claude, ChatGPT or Grok through Everybooking's sign-in flow, then ask for supported changes to questions, services, prices or presentation. For example, ask to add a dietary-needs question or show an optional AV package. Review the result before publishing changes; access depends on permissions and enabled features.
Connect your AI to Everybooking →Your questions, answered.
- What is hotel sales and catering software?
- Sales and catering (S&C) software runs a hotel's group and event sales: the function-space diary, group room blocks, proposals and contracts, banquet event orders and the sales pipeline. Everybooking focuses on the front of that work: turning a group's requirements into an itemized quote connected to live inventory and pricing, then collecting the signature and deposit.
- What features should hotel sales and catering software include in 2026?
- Check for six things: a function diary that blocks double-booked space, group room blocks with pickup tracking, proposals and contracts signed online, banquet event orders, a sales pipeline, and a two-way PMS connection. Then check how fast a group gets a priced answer, since the first credible proposal often wins the business. Everybooking covers the proposal, e-signature, payments and space calendar; it does not produce BEOs or connect to a PMS.
- How much does hotel sales and catering software cost?
- Published prices vary. Event Temple starts at $249 a month billed annually, with a one-year minimum. Tripleseat starts at $375 per venue per month. Amadeus does not publish Delphi prices on its site. Everybooking starts with an instant quote funnel at $97 a month plus $297 setup; the full setup is priced on a call.
- Can one quote include rooms, meeting space and catering?
- Yes. Configure accommodation by night, meeting space by time or day, and meals or extras by quantity. The customer supplies the dates and quantities required by your pricing rules.
- Does Everybooking automatically replace our PMS or Cvent?
- Treat this as a workflow decision. Verify your specific PMS, room-block, channel and sourcing requirements before changing systems. A working quote flow does not establish that every integration, distribution channel or hotel operation is covered.
- Can our team review special requests before confirming?
- Keep exceptions and negotiated terms in the staff review process. Email inquiry links can be prepared in a reply draft for staff to check before sending; configure your booking acceptance rules to match the business.
See how it fits your business.
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See meeting rooms by day, catering by headcount and equipment as separate lines.
Group blocks and room blocks →
Understand the distinction when discussing the group's accommodation and wider program.
Cvent alternatives for venues →
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