Hotel sales and catering software for group bookings.
Bring rooms, meeting space and catering into one itemized quote, priced from your live inventory.
A group inquiry can span several dates, spaces and services. Everybooking lets your customer choose the details in an Instant Quote template and receive a quotation in 4 seconds on average after supplying the pricing inputs.
01
Turn a group RFP into a clear next step.
Start with the dates, guest count and services requested. Your team can review an email inquiry and suggest a configured booking flow with supported details pre-filled. The customer checks those details and completes the selections needed for an accurate quote. Keep negotiated terms and unusual requests with your sales team.
See the reviewed inquiry-to-form handoff →02
Price each service the way you sell it.
Hotel sales and catering software needs to handle more than a room count. Connect the quote to your configured availability, rates and quantities so a change in the stay or event changes the relevant lines.
- Time: price an hourly service or a room used for part of a day.
- Time slot: offer a scheduled activity or arrival session.
- Day: price meeting space or equipment for the event dates.
- Night: price accommodation across the stay.
- Quantity: price meals, refreshments and other per-guest extras.
03
Make the proposal easy to check.
Show the customer the selected rooms, meeting space, catering and extras as separate lines. They can see what changes when the headcount or dates change. The sample calculation above illustrates the pricing structure; your own rates, taxes and policies determine the real quotation.
- Collect the dates and headcount before calculating a price.
- Show optional AV, staffing or meal upgrades as their own lines.
- Check available inventory before offering the selected services.
- Send exceptions and custom negotiations to the responsible staff member.
04
Carry the agreed details into the booking.
Use your configured acceptance, signature and payment steps to move a quotation forward. Keep the customer's selections and the terms they accepted together. A quote or a suggested date is not by itself a confirmed booking: confirmation depends on your booking and payment rules.
Explore instant quote software →05
Adjust the booking flow through your connected AI.
Connect Claude, ChatGPT or Grok through Everybooking's sign-in flow, then ask for supported changes to questions, services, prices or presentation. For example, ask to add a dietary-needs question or show an optional AV package. Review the result before publishing changes; access depends on permissions and enabled features.
Connect your AI to Everybooking →Your questions, answered.
- What is hotel sales and catering software?
- It helps a hotel manage the sales work around group stays, meeting space and food and beverage. Everybooking focuses on turning those requirements into itemized quotes and booking flows connected to live inventory and pricing.
- Can one quote include rooms, meeting space and catering?
- Yes. Configure accommodation by night, meeting space by time or day, and meals or extras by quantity. The customer supplies the dates and quantities required by your pricing rules.
- Does Everybooking automatically replace our PMS or Cvent?
- Treat this as a workflow decision. Verify your specific PMS, room-block, channel and sourcing requirements before changing systems. A working quote flow does not establish that every integration, distribution channel or hotel operation is covered.
- Can our team review special requests before confirming?
- Keep exceptions and negotiated terms in the staff review process. Email inquiry links can be prepared in a reply draft for staff to check before sending; configure your booking acceptance rules to match the business.
See how it fits your business.
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