Outdoor event space rental quote template
Built from your own website, free to start, no card. The demo opens at full width in its own tab.
Edit your flow from Claude, ChatGPT or Grok · MCP
An outdoor event space rental quote request that prices the fields per day, camping per pitch per night, and water, power and ground, itemized on screen.
Shown as Harrowfield Site Hire, a sample business. The flow, the pricing logic and the quote it returns are the template; the name, the services and the prices are the sample's, and yours take their place.
3 customer paths · 9 steps · 10 priced items in 3 categories · itemized quote on the page — counted from the template itself.
Who this template is for.
Event field and festival site owners that quote the fields per day, camping per pitch per night, and water, power and ground and want each request priced the moment it is made, with the number worked out while the customer is still on the page, not after a call.
Farms letting a field by handshake, or festival grounds with one seasonal contract.
More on how Everybooking works for this industry: Event Venues.
What your customer goes through.
The first screen asks what they are booking. Each answer sets the path, and every path ends on a priced quote.
A marquee wedding
Three or four days on site, forty tents in the meadow, and everybody gone by Sunday lunchtime.
A small festival
Under 499 people on a temporary event notice. Build Thursday, break Monday, and the trackway matters.
A one-day event
A fete, a rally, a game fair. One field, no camping, and home before dark.
- 01What are you putting on?
- 02Days, Pitch-Nights And Trackway
- 03The Fields
- 04Camping
- 05Water, Power And Ground
- 06Site Rules
- 07Your Details
- 08The Site, Priced
- 09The Weekend Is Held
Along the way it asks for the date, days (1–21), pitch-nights (0–400), bell tents (0–40), runs (0–60), so the lines priced per person, per hour or per mile can be multiplied out before the customer reaches the quote.
What it prices.
Sample prices from the demo, in US dollars. Your own rates, taxes and rules replace them the moment you launch.
The Fields, Per Day
- Car Park Field, Per Day$90
- Camping Meadow, Per Day$180
- The Main Field, Per Day$340
Camping, Per Pitch Per Night
- Tent Pitch, Per Pitch Per Night$12
- Campervan Pitch, Per Pitch Per Night$22
- Bell Tent, Pitched And Furnished$95
Water, Power And Ground
- Trackway Matting, Per Ten Metres$45
- Water Bowser, Filled$85
- 20kW Generator And Distribution$260
- Toilet Block, Six Units Serviced$420
The rules it states up front.
Policies the sample puts on the request itself, so nobody finds them out by email later. Yours go in the same place.
Site Rules
- Every Peg, Every Cable Tie
- Over 500 People Needs A Licence
- We Can Refuse On Ground Conditions
How it closes.
Name, email and phone before the quote
The request is tied to a real person before the total is shown, so the follow-up has somewhere to go.
An itemized quote, on the page
Every chosen line, multiplied out, with the total. The customer sees it before they leave.
Final screen: “The Weekend Is Held”
The sample's closing screen. Its wording, like every other line here, is the sample's; yours replaces it.
Change your booking flow by asking your AI.
Everybooking runs its own MCP server. Connect Claude, ChatGPT or Grok to your Everybooking account, then describe the change in plain English. Your AI edits your booking flow: its questions and steps, its prices and deposit, its colors.
Requests like these, on a flow like this one
- Prices
“Change the price of Car Park Field to match our rate card.”
- Questions
“Add a question after ‘Days, Pitch-Nights And Trackway’ asking how they heard about us.”
- Look
“Match the colors and logo to our website.”
MCP access is included with Growth and Enterprise. The owner or an admin approves the connection and chooses Look only or Full access; edits need Full access. How to connect your AI.
Related templates.
Build one like this for your own business.
Point Everybooking at your website and it builds a booking flow like this one from your own pages, products and pricing.