An itemized venue quote, sent before the email was opened

If you're taking 24 to 48 hours to respond to people, you're missing out on so many opportunities. And it needs to stop like now. When an inquiry like this comes in, Everybooking builds the quote using my products, my pricing, the custom rules that I've set before I even get a chance to even see this email in the first place. All I have to do is hit approve and send.

And if you look at the details here, it catches everything and it answers every question. What would normally be taking me 20 minutes plus has all been completely condensed and automated through this process. [A response-time statistic is quoted here. We have not found its original source, so it is left out of this transcript.] Not the nicest venue, not the most affordable, it's the fastest. And in this video, I'm going to show you how you can be the first to respond with a priced itemized quote and a written reply before you've even had a chance to open your emails.

Let's get into it. Okay, so I'm here in the Everybooking back end. This is the software we use to automate most of the sales process for venues. But before we get into the details, I wanted to talk a little bit about the challenge that we're trying to solve here. So the big problem is that people take a long time to respond to inquiries.

And it's not their fault. It's just that they've got a million things that they need to do in a day and they can't be sitting waiting for a lead to hit their inbox. And not only that, it takes actual time and energy to put together a custom quote for someone and answer all their questions, which means that they're likely doing all of this after hours and it's bleeding into their personal life.

It's more stress and long days, which is none of the things that we want. And statistically speaking, the reality is that the person who responds first to an inquiry is the one that's going to land the deal.

So if your competitors respond to that lead before you do, you're missing out on those opportunities and those leads. So that's the problem that we're facing. Let's take a look at an actual real life example of how Everybooking solves this exact problem. So we received this inquiry. Good afternoon.

Could we book 12 rooms from October 6th to October 9th? We also require a conference room for all four days. Do we need a deposit? Can we bring our own food? And if so, is there access to a barbecue or two? So, normally you're taking time to manually put together everything here. But when an inquiry like this comes in, Everybooking builds the quote using my products, my pricing, the custom rules that I've set before I even get a chance to even see this email in the first place.

And if we take a little bit further, if we scroll down here, we'll see that Everybooking has actually written a complete reply.

This is a draft that all I have to do is hit approve and send. And if you look at the details here, it catches everything and it answers every question. Okay? The food for 24 people, the damage deposit, the house rules, all of the terms and conditions, the headcount, it's answering all of their questions already for me. What would normally be taking me 20 minutes plus has all been completely condensed and automated through this process.

So, it nailed this quote. Let's go a little bit further down so we can actually see that all of the rooms that they needed, for example, the 12 rooms, all of the meals for across the stay, as well as the meeting room is all handled and taken care of automatically.

So, once all of this is all done, the only thing I have to do is hit send reply. That's it. The quote along with the pre-written reply is sent off to this lead and they get all their questions answered and you can move on to the next deal and to go through and review and send and just automate that entire process. So you can see how simple and easy this ends up being.

Whereas normally you're taking minutes per lead to put all this information together and you can just go and just hit approve and send one after the other. Now here's the cool part. When people get a reply like this in just a few minutes with a custom quote and it answers all their questions, this is the type of response that we get on a regular basis.

Thank you so much, Kevin. We're so grateful. You've been so helpful. We appreciate everything you've done for our group. Kind regards. Most people are braced for a 3-day wait. So, when you get back to them in just a couple minutes and it's not just some boilerplate canned email template and it's a custom quote and you answer all their questions, they're extremely grateful. And to be honest, it blows their minds.

And this is just one example of probably dozens within the last month that we received as a response back from these automated custom quote replies that we sent out.

So, if you liked what you saw today, you can actually implement this for your venue and your business right now for free. All you have to do is go to Everybooking.com/demo and you can enter your website and we'll build you a custom funnel just like you saw here today. So go ahead, put in your website and we'll see you in the next video.