Everybooking for Conference Hotels
A conference inquiry is a room block, meeting space, F&B minimums, and AV — quoted together or lost together. Everybooking answers the RFP with a complete conference package in minutes, while the hotels still routing it through their sales office are days from a first response.
A 3-day corporate conference
Not a starting-at price or a callback promise — a real line-item quote from your price book, generated the moment the inquiry arrives. In conference hotels, that looks like:
- 1Room block: 80 rooms × 3 nights, group rate
- 2General session: grand ballroom, 3 days
- 3Breakouts: 4 rooms, days 2–3
- 4F&B: 3 breakfasts, 3 lunches, reception, banquet
- 5AV package: staging, sound, projection, streaming
- 6Comp ratio 1:40 and rebate terms
Reply first to every conference hotels inquiry
Faster first response
Median 6.2-second reply time across email, SMS, web forms, and DM channels — measured across the Everybooking platform.
RFPs answered inside the planner's attention window
Planners send RFPs to a shortlist and remember who answered same-day with real numbers. Speed is the first cut — before rate, before flag.
Room block + attendee handling in one system
The group cascade lets each attendee book into the block, log dietary needs, and pay their own folio share — the pickup report writes itself.
Conference Hotels questions.
- Does this replace our hotel sales team?
- No — it makes them first. The agent handles the speed problem: instant scoped responses to inbound RFPs with rates, space, and minimums from your rules. Your sales team negotiates and closes deals that would otherwise have gone stale in the inbox.
- How does it work alongside our PMS and S&C system?
- Everybooking runs the inquiry-to-contract funnel in front of them. Won business pushes to your PMS as blocks and to sales & catering as definite bookings via integration — it's the fast front door, not a systems replacement.