How group trip companies book more groups from the requests they already get

If you run group trips, like church and choir tours, student trips, team travel, club trips or escorted coach tours, priced per traveler, this is for you.

I'll show you how to book more trips from the calls, emails and web requests you already get.

Without hiring another person for the phones, without buying more leads, and without learning a complicated new system. You just talk to it.

You'll simply be the first one to answer every group with a real price per traveler, day or night, and follow through until every traveler has paid.

How do I know this works?

My name is Kevin Penner. I've run service businesses all my life. Powerland Computers. Wilderness Edge. And a few that flopped, which taught me more than the ones that worked.

And for years, we lost work the same way you do. Requests sat overnight. By the time we called back, they'd already booked whoever answered first.

We were paying for ads, then losing those leads to slow callbacks. Not to better companies. To faster ones.

Everybody tells you speed wins. Answer first and you fill the seats. That's true, but it's only the first five minutes.

Think about where you really lose groups. The quote that takes a week. The room question nobody answered. The leader who went quiet. The church that traveled with you once, then went with someone else.

The first reply gets you in the door. The company that handles everything after it wins the trip. And the one that keeps showing up gets the same group back every year.

Everyone has access to the same AI. The difference is what it's connected to.

A chatbot knows your website and your rules.

Ours knows that too, plus your departures, your rooms and seats, your payment dates, your invoices, and every call, text and email, in real time, twenty-four seven.

A chatbot guesses. Everybooking knows.

Let me show you three things that make that possible.

Number one. Think about where group leaders find you. A Google search. An ad. Your trip flyer. Another pastor's text. Every one of them lands in the same place: a contact form, or a chatbot.

The form says, we'll get back to you. The chatbot asks for the size of the group and offers a call back. They still haven't seen a price per traveler, so they keep searching.

An instant quote funnel replaces both. It goes on your website where the form was, behind a Get my price button. And every link you share opens it: your Google listing, your ads, your emails, a QR code on every trip flyer.

Three or four taps. A pilgrimage, a choir tour, or a service trip. How many travelers. Which month. And every step sells what makes you different: your own trip hosts, free leader places, and payment dates up front.

Seconds later, they see a real price. You choose how much to show. And they book the next step you want: a planning call, a question for your team, or a deposit.

You get the lead, with everything they picked. And you can see which link or ad it came from, so you know exactly what's working.

Below this video is a real one, built for a business like yours. Try it the way your customer would.

Number two. Right now some of you are thinking, that's fine for a simple business. Mine's different.

You price per traveler, with a lower rate at twenty and at thirty. A free leader place for every fifteen paid. Single and triple rooms. Student and adult rates. Coaches by the headcount. And payment dates for every family.

Most owners believe only they can price that, with the rooming list and a spreadsheet. So the group quote takes a week, and the leader goes to someone else.

Everybooking prices it in seconds, and gets it right, because it works off the same rates, rooms, seats and rules you do. Twenty-two travelers means one free leader place, every time.

You sell four kinds of things, and it tracks all four. Seats on each departure. Rooms by type. Extras by the traveler. And your rules, the same on every quote.

It never sells a seat you don't have, and it never loses a group because nobody sent the numbers.

And it doesn't stop at the first quote. They ask about September instead, it sends a second option. They say yes at eleven at night, and the deposit is in your account a minute later.

So no, your trips aren't too complicated for this. Your trips are exactly what this was built for.

Number three. The paperwork behind every group: rooming lists, payment reminders, final invoices, the numbers your bookkeeper wants.

Now you just talk to it like you'd talk to your office manager, and it does the work. Move Grace Church to the June departure and text the director. Remind every Ireland family their balance is due. Give me every group with a payment due this month.

Not advice. The actual work. Like an office manager who knows every departure, every room and every traveler, and never goes home.

It even answers your phone when you can't. It takes the message and puts it on your dashboard as a new trip request.

Turn on auto-reply, and it gets back to them with a price they can book and pay. You choose which trips it handles on its own, like anything under ten thousand dollars.

And you stay in charge. Turn on approval to see every quote first. The tricky ones, like a passport problem or an unhappy parent, come straight to you.

When it needs an answer only your team has, it asks the right person. Your trip host replies from her phone, and the group leader gets a proper answer.

When the trip's done, it keeps showing up. A thank-you. A follow-up to the group that asked and didn't book. A reminder when next year's trips open. One trip becomes a group that travels with you every year.

Let me show you one trip, start to finish, in a demo company set up like yours. Ten fifteen on a Wednesday night, a choir director wants to take her church choir to Ireland next June.

She taps the Ireland choir tour, picks June, enters thirty-four travelers and four single rooms, and hits get my price.

Seconds later, she has a real price per traveler at the thirty-plus rate, two free leader places, the single rooms, and the deposit and payment dates.

She asks if the choir can sing a third concert, in Galway. Everybooking asks Maeve, the trip host. Maeve says yes, and the quote updates.

At ten forty, she books a planning call for Thursday. Twenty-five minutes from an idea to a booked call. You were asleep for most of it.

After the call, she shares one group link. Each family registers, picks a room and pays its own deposit. Reminders go out before every payment date, and three more singers join from the same link. You see who has paid without chasing anyone.

The final invoices go out with the deposits taken off, and every family pays before the flight. Form to paid, and nobody in your office chased a single payment.

Now, where did all this come from? I own Wilderness Edge, a retreat and conference center. Not a travel company, but every bit as messy to quote.

I used to be on call from early morning until late at night, so I could be the first one to answer every inquiry with a real quote. Today, I have my mornings and evenings back. The first answer goes out without me. Our instant quote funnels and our AI answer nearly every first inquiry, twenty-four seven.

But that was only the first hard part. Once a lead is warm, they have questions. Changes. Details my staff have to check. That used to take me anywhere from twenty minutes to three hours, building spreadsheets, updating the quote, and chasing my team for answers.

Now the twenty-minute ones take one to two minutes. The three-hour ones are done in under ten.

Because I just talk to it. It knows every detail of every deal, and it has over a thousand different tools inside the system to get every detail of every trip right.

I built Everybooking to fix my own problem first. My venue or your company, the problem is the same. The first real price wins the group, and the fastest follow-through keeps it.

Now let's do your math, not mine. For example, say your average group trip is twenty thousand dollars.

If Everybooking turns just two more requests a month into booked groups, in this example that's forty thousand dollars a month, before the groups that come back next year.

Compare that to hiring someone to answer every call and form: about fifty thousand dollars a year with wages and benefits, and they still go home at five.

There are really two ways to grow a group travel company. Pay for more leads that still wait a week for a quote. Or win more of the requests you already get, by being first with a real price per traveler.

Here's how it works. We build it with you, in two stages.

Your instant quote funnel is answering requests within days. That's the same funnel you can start with on its own. Within thirty days, your foundation is running. Then we connect the rest of your business, every piece agreed in writing. Outside services you choose, like texting, calling or your AI assistant, are billed separately.

And you can start completely risk-free, with just your instant quote funnel.

If you don't feel the difference in your first thirty days, for any reason at all, we'll give you a full refund of everything you paid for your instant quote funnel. No forms, no friction, no questions asked.

Want to see this on your trips?

Click below and book a call. It's not a high-pressure sales call.

We'll look at how your requests come in today, where trips are slipping through, and show you Everybooking set up with departures like yours.

We only take on a few new businesses each month, so each one gets done right.

Worst case, you leave knowing exactly where you're losing trips. Best case, your first funnel is answering requests within days.

Not ready for the whole system? Start with just the instant quote funnel. It's ninety-seven dollars a month plus a one-time setup. It's up and running within a few business days, and the same thirty-day refund applies. The button's right below.

Book your call below. I'll see you there.