Answer Every RFQ.
Instantly.
RFQ software turns an incoming request for quotation into a real, itemized quote, no human building it by hand.
Most businesses take a request for quotation through a contact form and an inbox: read it, build the numbers, email back, repeat until the scope is clear. Everybooking replaces the form with a guided flow that captures the requirements and returns a real quote in seconds, then drafts the reply.
Why answering RFQs by hand loses deals.
- A long form collects the request, then it waits
- Someone reads it when they're free, hours later
- The numbers get rebuilt by hand in a spreadsheet
- Clarifying questions start a back-and-forth email chain
- The quote goes out a day or two after the request
- Two competitors already sent theirs
Time to a real quote: hours to days, business hours only.
- A guided flow captures the scope, no blank form
- It reads the request the moment it lands, any channel
- It applies your pricing rules and options automatically
- It returns a real itemized quote, not a range
- It drafts and sends the follow-up in your voice
- You're first, on every RFQ, around the clock
Time to a real quote: seconds, around the clock.
Request in, real quote out.
Captures
A guided flow asks the questions your RFQ needs, quantities, options, dates, scope, instead of a blank contact form.
Prices
Applies your rules, options, quantity breaks, and conditional pricing. The same logic on every request.
Sends
Returns a real, itemized quote in seconds, with a clear next step, accept, book, or ask a question.
Follows up
Drafts and sends the customized reply and the follow-up sequence, so the RFQ never stalls in an inbox.
Under the hood this is instant quote software pointed at the request-for-quotation problem. New to the term? Start with what a request for quotation is.
RFQs with real structure.
Venues & events
A 100-guest wedding or 60-person offsite is an RFQ with rooms, catering, AV, and add-ons. It should return one real quote, not a callback.
Rentals & tours
Multi-item rental orders and multi-day itineraries are RFQs with per-item and per-person logic. The flow prices the whole thing at once.
Service businesses
Itemized service quotes with materials, labor, and options are RFQs in everything but name. Answer first and you win the job.
RFQ Software Questions.
- What is RFQ software?
- RFQ software turns an incoming request for quotation into a real, itemized quote. Basic RFQ tools are a form that collects the request and drops it in an inbox for a human to price by hand. The version that changes your win rate reads the request, applies your pricing rules automatically, and returns an actual quote in seconds, so you're the first to respond, not the third.
- What's the difference between an RFQ and an RFP?
- A request for quotation (RFQ) asks 'what will this exact thing cost?' — the scope is defined and the buyer wants a price. A request for proposal (RFP) asks 'how would you solve this?' — the buyer wants an approach, not just a number. RFQ software is built for the first case: a defined scope that can be priced instantly from your rules.
- How is this different from a contact form or a quote-request form?
- A contact form or quote-request form collects the request and still needs a human to read it, build the numbers, and reply, usually after a few clarifying emails. RFQ software replaces that form with a guided flow that captures the same requirements and returns a real quote immediately, then drafts the follow-up. The customer gets an answer, not an acknowledgment.
- Will the quotes be accurate?
- Yes, because they're built from your own pricing rules, your rates, options, quantities logic, and conditional pricing, encoded once. Every quote applies them consistently. Before going live you verify a week of quotes against what you'd have produced by hand.
- Who is RFQ software built for?
- Businesses whose quotes have real structure, multiple line items, options, quantities, or group logistics, and where the deal is worth enough that responding first matters. Venues, rentals, tours, and service businesses fit. If your quote is a single flat price you may not need it; if it's itemized and the work is competitive, RFQ speed is the lever.