Everybooking + Gemini
Google's Gemini brings 1M-token context, native Workspace integration, and multimodal video analysis to Everybooking. Mine your full email history. Extract booking patterns. Answer planner questions from video walkthroughs.
Bring-your-own-key. Best paired with Claude for the booking workflow and Gemini for the email + Workspace + video tasks.
Why Gemini pairs well with Everybooking.
The longest-context production model on the market right now is Gemini. That matters when the input to a quote agent isn't a single message but 6 months of email thread plus 2 years of Drive contracts plus a calendar history. Generic 200K-context models can hold a lot; Gemini can hold the whole picture. Pair that with Google Workspace OAuth and the bring-your-own-context story gets very clean.
What the stack does together.
6-month email thread summarization
Gemini's 1M-token context window can ingest the full email thread between you and a returning corporate client (sometimes 80+ messages over 6 months) and ship a 1-page summary: relationship history, past dietary needs, deal patterns, sensitivities. Pre-pended to the next quote draft, so your operator never starts from a blank context.
Bulk historical inquiry mining
Got 4 years of inbox archives that never made it into the CRM? Point Gemini at the IMAP export and it'll extract every inquiry, every quote sent, every booking that closed, every booking that didn't. Cleaned + structured data lands in Everybooking as backfill. The historical pipeline view goes from "empty" to "4 years of revenue patterns" without manual data entry.
Workspace deep integration (Gmail + Calendar + Drive)
Gemini ships native Google Workspace integration. A retreat leader's email lands in Gmail, Gemini sees the email + the connected Drive folder of past contracts + the Google Calendar history with that contact. Everybooking gets a pre-enriched inquiry: not just the email, but the entire Google-Workspace context around it. Saves your operator the cross-referencing work.
Video tour analysis
Gemini's multimodal model can watch your venue's existing video walkthroughs (Loom, Drive, YouTube) and answer planner questions in-quote: "can the cocktail area fit 80 standing? does the ceremony space have AC?" The answer comes back in the quote PDF, sourced from your actual video footage. Reduces the back-and-forth before the contract.
Setup in plain English.
Generate a Gemini API key at aistudio.google.com. Paste it into Everybooking Settings → AI Model → Gemini. Connect Google Workspace OAuth for Gmail/Drive/Calendar mining (optional). Pick which workflows route to Gemini: long-context summarization, bulk email mining, video analysis. 15 minutes self-serve; included in Done-For-You.
Gemini FAQ.
- Which model is Everybooking's default?
- Everybooking's quote agent defaults to Claude (Anthropic) for the booking reasoning loop. Gemini plugs in as a complementary model for the tasks where it's strongest: long-context email mining, Google Workspace integration, multimodal video analysis. Mix and match per task.
- Why Gemini over ChatGPT or Claude for certain tasks?
- Three reasons: (1) Gemini's 1M-token context is currently the largest on a production model, useful for full-email-history mining, (2) native Google Workspace integration if you're a Gmail/Drive/Calendar shop, (3) multimodal video analysis for venue walkthroughs. None of these are showstoppers in Claude or ChatGPT, but Gemini is more efficient for them.
- Pricing implications?
- Gemini is consumption-priced via Google AI Studio. Bring-your-own-key, no Everybooking markup. Long-context queries are more expensive than short ones, the 6-month-email-summarization workflow costs roughly $0.50–$1.50 per run. Most operators run it monthly per high-value account, not continuously.
- Setup time?
- Generate a Gemini API key at aistudio.google.com. Paste it into Everybooking Settings → AI Model → Gemini. Connect Google Workspace OAuth if you want Gmail/Drive/Calendar mining. Total setup: 15 minutes self-serve, included in Done-For-You.