DMC Software, Quote A 3-Day Program In Under A Second.
DMC software is the tool that returns a real multi-vendor program quote, hotel block, transfers, offsite venue, activities, catering, and staffing, with markup rolled up the moment a corporate planner inquires, instead of a coordinator emailing six vendors for a week. With Everybooking the client confirms, e-signs, and pays a deposit through one link.
A corporate planner asks for a 3-day program, hotel block, airport transfers, an offsite venue, activities, catering, and on-site staffing. Everybooking returns the full multi-vendor quote in under a second, each vendor line priced with your markup rolled in. The client confirms, e-signs, and pays the deposit through one link. No week of emailing six vendors. No spreadsheet cost roll-up at midnight.
What do destination management companies hate about their current quoting process?
Every proposal is a week of vendor emails
One RFP means emailing the hotel, the transfer company, the venue, the activity vendor, the caterer, and staffing, then waiting on six replies before you can quote a single number.
40+ threads to lock one program
A single 3-day program turns into 40-plus email threads across vendors and the client. Version control is a folder of PDFs, and something is always out of date.
Elaborate quotes for planners who ghost
You build a full multi-vendor program proposal on spec, then never hear back. Hours of vendor coordination sunk into a deal that was shopping three DMCs and picked the fast one.
Cost roll-ups live in spreadsheets
Six vendor quotes get stitched into one cost sheet by hand. A pasted number is stale, a formula is wrong, and the client total is off before you even add margin.
Markup applied by hand, every time
Each element carries a different margin. Applying markup line by line across a dozen vendor items is slow, error-prone, and the first thing that breaks when the headcount moves.
Whoever answers first wins the program
Corporate planners send the RFP to several DMCs and lean toward the one who responds with a real number first. A week-long quote turnaround loses to a same-hour reply.
How does DMC program booking work with Everybooking?
Planner inquires
From your website, an RFP, or a referral. 30-second funnel: dates, group size, city, and which program elements they need.
Instant multi-vendor quote
Real quote in under a second. Hotel block + transfers + venue + activities + catering + staffing, each line with your markup rolled in.
Client confirms & pays
They confirm the program, e-sign the agreement, and pay the deposit through one link. Headcount and markup lock on the confirmed quote.
Ops runs the program
Your team gets the run-of-show, the vendor manifest, and rooming and transfer lists, all pre-generated from the signed quote.
How does Everybooking compare to Cvent and Groupize?
| Capability | Everybooking | Cvent | Groupize | Spreadsheets |
|---|---|---|---|---|
| Instant multi-vendor quote | Yes | No (build first) | No (build first) | No |
| Auto markup / margin roll-up | Yes | Manual | Manual | By hand |
| Per-element re-price on headcount change | Yes | Manual | Manual | By hand |
| Knowledge-base program answers | Yes | Limited | Limited | No |
| Deposit + e-sign in one flow | Yes | Add-on | Add-on | No |
| Starting price (annual) | $1,764 | ~$12,000+ | ~$6,000+ | $0 |
| Setup time | Same day | 6–12 wks | 4–8 wks | Ongoing |
Competitor pricing is approximate, reflects publicly referenced entry points as of 2026, and varies by module, seat count, and negotiated enterprise terms.
DMC & Group Travel Questions.
- How is this different from Cvent or Groupize?
- Cvent and Groupize are enterprise event platforms priced and staffed for large corporate meetings teams, and someone still assembles the program by hand after the RFP lands. Everybooking answers the RFP itself. A corporate planner asks for a 3-day program, hotel block, transfers, offsite venue, activities, catering, staffing, and gets a real multi-vendor quote back in under a second, at SMB DMC pricing. You win the program before a competitor emails their first vendor.
- Does it roll up multiple vendors with our markup?
- Yes. That is the point. A single quote prices the hotel room block, ground transfers, the offsite venue, activities and excursions, catering, and on-site staffing, each vendor as its own line, then applies your markup or margin per element and rolls it into one program total. No stitching six vendor emails together in a spreadsheet and doing the margin math by hand.
- What happens when the headcount changes?
- It re-prices automatically. The planner adjusts group size on their own link; every per-person line, transfer vehicle count, room block, catering head count, and staffing ratio recalculates, your markup re-applies, and the deposit updates. No rebuilding the whole cost sheet three days before the site inspection.
- Can the client sign the contract and pay the deposit online?
- Yes. The planner accepts the program quote, e-signs the agreement, and pays the deposit in one flow. Ops then gets the run-of-show, the vendor manifest, and rooming and transfer lists generated from the confirmed quote.
- What does it cost?
- Done-For-You at $297/mo + $1,500 build fee is the typical DMC plan. Founding customers get 50% off Y1 locked for the life of the account. That math works for a DMC quoting $10K+ multi-day programs, not for a single dinner reservation or one airport transfer.
Stop Losing Programs
To The DMC Who Quoted First.
Setup gets your agent live in minutes. Founding customers lock 50% off Y1 for the life of the account.